You probably send similar messages repeatedly. Meeting requests. Follow-ups. Thank you notes. Create templates for these common responses. Then customize them as needed instead of writing from scratch each time.
Templates save time. They also ensure consistency. Your communication becomes more professional and reliable when you use templates as a starting point.
Keep your templates simple. They should be starting points, not rigid forms. Customize them for each situation. But having the basic structure ready makes responding faster and easier.
Identify three types of messages you send frequently. Create templates for them. Save them somewhere accessible. Then notice how much time you save when you can start from a template instead of a blank page.